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Advisory Committee to the
Associate University Librarian for User Services

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Minutes

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Advisory Committee to the Associtate University Librarian for Services Minutes 05-03-2010

May 3, 2010
428 Library
10:00 - 11:00 am

Members Present: Scott Walter (Chair), Pat Allen, Susan Avery, Paula Carns, Lisa Hinchliffe, Tony Hynes, JoAnn Jacoby, Kathleen Kern, Lynne Rudasill, Robert Slater, Peggy Steele

Members Absent: Kirstin Dougan

1. Appointment of Note-Taker

Slater volunteered to take the minutes.

2. Additions to the Agenda

Campus Conversion of Student Accounts to Gmail

3. Announcements

None

4. Conversion to VUFind Interface for Online Catalog (Steele)

Steele reported that CARLI will be switching to VUFind for the interface to the I-Share  catalog on June 1st, as opposed to the Voyager interface. Should we switch the default interface to the Urbana Campus catalog to VUFind, as well, so the user experience between the local and universal catalog will be the same (as opposed to starting in Voyager local and then ending up in VUFind universal). The committee discussed concerns about the limitations to VUFind searching raised by one member, and noted the issues with VUFind not supporting certain types of catalog searches, e.g., call number searching, but consensus was reached that we should make VUFind the default interface for the local catalog (while retaining access to the local Voyager interface as a fall-back option).

After meeting note: this option now appears as the "Classic Catalog" option on the "Online Library Catalog" page on the Library Web site.

Committee members noted the impact of this change on both reference and instruction, e.g., the need to support user creation of VUFind accounts.

Committee members reiterated the concerns about the limitations of the VUFind interface and encouraged Steele to ensure that these concerns are part of CARLI planning for the next interface and/or ILS, e.g., eXtensible catalog.

Walter suggested posting updates on the change to the catalog interface to LIBNEWS-L, E-Week, and other normal communication channels.

The committee discussed potential switch-over dates. Steele suggested June 1st. Concerns were raised regarding a change so soon, but Steele noted that users would be forced to use the VUFind interface for any I-Share searching on this date, so it would make sense to coordinate the switch-over date.

5. Campus Conversion of Student Accounts to Gmail

The campus conversion of undergraduate student e-mail accounts to Gmail has resulted in the generation of messages from CITES to current Gmail users suggesting that the content of their existing accounts will be deleted in May 2010. Faculty members who have used Gmail and Google Apps as a means of conducting research collaborations are concerned that they will lose access to those data and contacts.

Steele has queried the CITES Help Desk for clarification of the meaning of this message, and if it relates to faculty/staff users of Gmail or simply to the undergraduate students whose e-mail services are being outsourced to Google. Library IT will disseminate information to Gmail users among the Library faculty and staff once more information is available from CITES.

Gmail users among committee members suggested that one option for avoiding this issue of conflict between one's Illinois user name and one's Gmail user name (the "match point" apparently being used to manage the transition from Illinois-provided e-mail services to Google-provided e-mail services) would be to change your user name.