Minutes of Services Advisory Committee Meeting- 04/14/2008
Attending: Meg Burger, Kirstin Dougan, Susan Duncan, Lisa Hinchliffe, Karen
Hogenboom, JoAnn Jacoby, Lori Mestre, Scott Walter
Absent: Tina Chrzastowski
Guests: Mary Beth Allen, Pat Allen, Merinda Hensley, Emily Love, Robert Slater,
Nancy O'Brien, Jennifer Teper, Beth Woodard
After introductions of committee members and guests, the group entered into a discussion of the
Library's involvement in public engagement. Paula would like for SAC to become the umbrella for
these efforts, therefore we began by identifying them and concluded by posing relevant
The campus budget process encourages requests for funding that are tied to Campus Strategic
Initiatives, which include Public Engagement
http://www.oc.uiuc.edu/engagement/ . Are we
doing enough to communicate and promote to the greater campus community the Library's efforts in
this area? What is the best way to coordinate and communicate effectively the range of public
engagement activities we conduct?
Previous efforts were led by the User Education Committee. While no formal report was ever
prepared of the group's work in this area, a considerable body of information is available for
review and use.
The current goal is to better coordinate and communicate the existing engagement efforts, rather
than initiating new ones.
Range of Activities
Preservation Working Groups' public and cultural engagements (Teper):
- Annual Preservation Emporium at Spurlock (Antiques Road Show like)
- Focus 580 WILL
- GSLIS for continuing education and public workshops/lectures/programs on book arts and book
- Library tours (piecemeal not officially re-occuring)
- American Music Month
- Teper and Schwartz: Cultural Engagement sub-area
Osher Lifelong Learning Institute (for community members over 55)
Membership at $200/year entitles one free class, then $25/per course (Hensley).
- Academic programming: recruit popular well-known faculty to teach interesting semester-long
classes (politics, tai chi)
- Film-showing and lunchtime discussions
- They lobbied the library and gained their members nearly faculty-level access (16-week
checkout, online database access & rare book archives). Membership includes personal tours,
basics class, lunch bites sessions twice a semester to answers questions about accessing library
resources as well as basics (using email).
- Created guides for members to access resources (ex: NYTimes) directly, rather than through the
ORR. This is an Office of the Chancellor's-level pilot-program initiative that we were asked to
User Education Working Group evolved from the community outreach program, has >20 people,
each working on a different project (Love).
- High School outreach: teach the teacher model. The district contact has already set up program
times for the next year.
- Information Literacy
- District Representative
- Worked to bring public involvement with a visiting dance group on campus
- Gaming events are open to the high school students and community members
- Collaborated with Library Marketing and Communication Committee
Updating of Love's section of Stephanie Atkins early work, and was just charged with making a
plan for public engagement (Hinchliffe).
- Outreach to and with the high school librarians, to assist instead of interfere with the work
they are doing
- Susan Avery generally coordinates field trip requests (day care, grade school groups). They
have a tour script targets to users under 5.
- Hensley developed a virtual tour of the main library, because people like to take a look around
- "Art in the Library" virtual tour of art and sculpture, about the artist and history of piece
Government Documents Library (Hogenboom)
- Election sessions and discussion of civic education issues with high school teachers and
- Statistics workshop for Extension agents
- Development of online tools
- Curriculum development
Pre-K through 12 Outreach (O'Brien)
- Student access to resources
- Literacy-based instruction
- Collaboration with UI Extension to teach database searching skills related to retrieving
- Sponsors the Youth Literature Festival on campus in October with College of Education,
targeting students at risk, migrant students, and bringing in popular youth authors
- The Center for Children Books has a strong web-based outreach function targeting Illinois
educators, works directly with local teachers, however does not circulate books.
- "Resources for Educators in Illinois" for active Illinois Educators, and Leah Dodd is working
on a free resources for non-affiliated educators as an accessible sub-set within the ORR
Health Information Portal (M. Allen)
- Is a gateway to highlight health-information resources we were already providing
- Includes Spanish language materials
- Go Local, a directory of local public health providers.
- Most resources are targeted to U of I users (restricted databases), posing a frustration to
- Health Careers sections will be added, a partnering opportunity with new Career Center Health
Career Advisor exists.
UI Extension (P. Allen)
- Educational sessions for extension staff
- Answers wide variety of questions from the public
- Three outreach centers: corn, soybeans, and general agriculture. They answer questions.
- 25,000-record searchable bibliography database that is totally free to access and has an
- Tours during ACES, Vet Med, Engineering campus open houses
- National program: a catalogued inventory of NEH materials into OCLC for public
- Extension: Illinois Historical Ag literature preservation and microfiliming continuing;
Research Bulletins are already digitized and publicly available
- Service to Veterinarians (Greg Youngen should be included)
- The Music Library's blog goes up this week. It will highlight new materials and interesting
things not found on their web.
- Illinois Harvest (currently being rebranded)
- College Rankings Page (free) national attention
- Field guides are publicly accessible
- Lincoln Bicentennial efforts are coming up
- One-time efforts: Brown v. Board of Education site (example)
Center for Information Literacy, is grant-based at ISU, with funds available to help cover cost
of public engagement related to information and literacy outreach, esp. to high schools
- Illinois Information & Literacy Summit in Peoria
Questions and Comments
How do we align these resources to the public sectors that would benefit from them, and how do
we glean all relevant programs and outreach?
- What about sending out something to all the folks in the library to ask what they've been
working on that is focused on public engagement.
- How about going through the unit annual reports, or maybe add a public engagement section to
- Also a rep should be on SAC from Rare Books, since they do a lot of public
- Web Tools query
SAC looking forward
Decide how to structure this effort:
- Standing group
Who will coordinate it; how do you keep it an ongoing effort?
- SAC coordinate, however SAC doesn't represent everyone
Need a person to be the hub.
Services Advisory Committee chose to charge a Public Engagement Working Group to continue
promoting and coordinating our efforts in this area
Adjourned at 10:00am, Notes by Chris Johns and Robert Slater