Library Committee Handbook

Advisory Committee to the 

Associate University Librarian for User Services

Committee Charge


Minutes 2006-2016

FY2010 Annual Report
FY2011 Annual Report


Advisory Committee to the Associate University Librarian for Services Minutes 03-08-2011

March 8, 2011
428 Library
9:00 - 10:00 am 

Members Present: Scott Walter (Chair), Pat Allen, Susan Avery, Paula Carns, Kirstin Dougan, JoAnn Jacoby, Becky Smith, Robert Slater, Peggy Steele

Members Absent: Lisa Hinchliffe, Tony Hynes, Lynne Rudasill

1. Appointment of Note-Taker

Walter volunteered to take the minutes.

2. Additions to the Agenda

READ Scale Pilot 

3.  Announcements

Spring 2011 Sweeps Week is under way, including the pilot implementation of the Reference Effort Assessment Data (READ) Scale.

4. READ Scale Pilot (Dougan)

SAC members participating in the READ Scale pilot will report on the program at the April meeting of the committee, and will provide a report to the Faculty Meeting in May.

5. Update on Assessment Coordinator Search (Walter)

Walter reported that the internal search for Library Assessment Coordinator was unsuccessful. EC has asked Walter to provide a position request for their consideration, which may mean that EC is willing to consider an external recruitment for this position.

Committee members discussed how the position, as currently scoped, compares with searches currently underway for similar positions at other libraries, e.g., University of Tennessee <>. Committee members look forward to revising the position announcement in order to highlight this position as a career opportunity for potential candidates should EC decide to recommend an external recruitment.

6. Snapshot Day 2011 (Walter)

Walter reviewed the ILA Snapshot Day program, scheduled for April 13, 2011 <>, as well as the data points gathered during last year's "Snapshot Day" program in the Undergraduate Library (and selected data points collected at other ARL libraries that participated in Snapshot Day programs in 2010). The committee discussed data points that might be included this year, as well as how best to increase the number of Library units collecting data on face-to-face services this year. The committee also discussed how to include more qualitative data, as well as how to better represent the "user voice" during data collection, e.g., use of Flip video cameras to collect short user interviews to be edited for presentation on the site. The committee will continue discussion of what to collect during Snapshot Day by e-mail with the goal of having a plan in place, and participating Library units identified, by March 31st. Walter will alert Library Facilities and Library Public Affairs to the program.

7.  Copyright Statement on Scanners (Smith)

Smith raised the question of whether we need to provide better display of copyright information at Library-provided digital scanners in order to communicate to users the need to use those resources in accordance with applicable laws. The committee noted the Library's overarching policy on "electronic information" <>, that covers this topic, as well as the use in several units of signage similar to that appended to the  end of these minutes. Walter will remind division coordinators of these documents available for unit-level use at an upcoming meeting of the Administrative Council.

                "Copyright Notice"

Notice: The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material; the person using this equipment is liable for any infringement.

"Copying, displaying and distributing copyrighted works, may infringe the owner's copyright. The University's policy statement on fair use can help you determine whether your use of a copyrighted work may be an infringement. Any use of computer or duplicating facilities by students, faculty or staff for infringing use of copyrighted works is subject to appropriate disciplinary action as well as those civil remedies and criminal penalties provided by federal law."

Section 107  and 108 of the U.S. copyright law