March 1, 2010
10:00 - 11:00 am
Members Present: Scott Walter (Chair), Pat Allen, Susan Avery, Paula Carns, Kirstin Dougan, Lisa Hinchliffe, Tony Hynes, JoAnn Jacoby, Kathleen Kern, Lynne Rudasill, Robert Slater, Peggy Steele
Guests: Beth Sandore, Scott Schwartz
Hinchliffe volunteered to take the minutes.
Sandore reviewed that the purpose of the Library IT Plan for Resource Allocation Feb. 2010 document is to provide a framework for the Library IT Prioritization and Review WG to consult when considering IT requests and use to guide their decisions. Although some projects underway aren't listed here, that does not mean they are not, or will not be supported. This is an early draft of this document, and will be evolving. The committee provided feedback on various items in the document and commended Library IT for this process. Specific items discussed included the OTRS system, the CMS, the Express to Exchange migration, and the Drupal CMS. Sandore was asked to include in the considerations whether freezing work on a particular IT project will create work elsewhere in the Library and to include affected units in the discussions. Committee members were encouraged to send any additional comments to Sandore directly.
Schwartz provided an update on the FY10 activities of the PEWG, which is charged by Services Advisory. Schwartz reported that the focus has been on the local Big Read project http://www.library.illinois.edu/bigread/. Given the scale of this project, other PEWG projects were set aside.
The committee discussed the need for ongoing leadership for public engagement, as a whole, across the Library, and reviewed components of the charge that speak to coordination and assessment. Schwartz noted the difficulties that the WG has had in addressing these aspects of its charge while members have been focused on major public engagement projects such as the Big Read.
Services Advisory will discuss whether to disband or re-focus the Public Engagement Working Group at a future meeting since the Working Group is not able to accomplish its charge as currently configured. If the Working Group continues, at a minimum additional members should be appointed to replace those whose terms expired in August 2009.
The next meeting of the Advisory Committee to the Associate University for Services will be held on Monday, April 5, 2010, from 10:00 - 11:00 am.