Monday, November 20, 2006
Present: Karen Schmidt, chair, Tina Chrzastowski, Karen Hogenboom (for Betsy
Kruger), Janis Johnston, Bill Maher, Lisa Romero, Beth Sandore, Mary Stuart, Tom Teper, Scott
Walter, Karen Wei, Lynn Wiley, Greg Youngen
Visitor: Jeff Schrader
Recording: Kim Matherly
What's happening with the CPLA Library? An interim person will be appointed to take over the library. Their main assignment will be to look at the current service model and determine what needs to be done.
The Facilities office is migrating to OTRS. As emails come in Theresa Harris is putting them into OTRS. This should automatically generate an email back to the sender. If you are not receiving the email notification, let Jeff know. The next step is to get the web form available so it feeds into the OTRS. The goal is to have the system completely functional by spring 2007. Facilities is also planning to implement the same system for supplies and mailings.
Space heaters have been a problem in the building. They are dangerous and are being used inappropriately. People are trying to order them through Rob Hildreth or are bringing in their own. Jeff is trying to migrate to oil filled and sealed heaters. They are safer and energy conservative. There are also issues with people using hot plates, toasters, etc in inappropriate places which are causing fuses to be blown which means paying for an F&S person to come out and reset them. This can also destroy the performance of computing systems when plugged into the same outlet.
Currently the guards are filling out daily reports of occurrences throughout the libraries. Facilities would like to input those into a database. Brett Byrd has been conducting the annual evaluation of weather radios, screamers, emergency rescue kits, employee emergency procedures, and disaster and emergency response manuals. Jeff would like to remind everyone that if you have an emergency call 911 first and then Library Security. Facilities is working on a better method of reporting incidences back to departments and need staff to do a better job of informing Security when there is an issue.
The use of ID cards was passed by AC last year. We are hoping to have the ID cards by mid-December. There will be two editable fields and the card will list the division, unit, and an expiration date (12/09). Staff will be able to use the current I-card photo or will be able to go to the photo center to get a new picture. However, a cut off date will not set after which point all cards will be developed using existing photos. Students will receive generic cards. The procedure for wearing ID cards will be in place in spring 2007.
We get a number of requests each year, usually class related. We need to know ahead of time so we can let the affected unit know and make sure people are asked permission if they are filmed. We have a responsibility to protect our users’ privacy, and to comply with campus policy on the 'Use of University Name, Image, or Logos'. Permission should come from the Office of Facilities. They will in turn contact the units involved.
The policy was approved.
The Goals of TS are to:
Focus on initiates to explain them better
Ron and Scott Gill (RTG Corporation) will begin interviews in early December with AC and EC members and Library Directors. Kim will be in touch to set up times.