Library Committee Handbook

Administrative Council


Administrative Council Minutes

April 8, 2003
1:30-3:00 pm

428 Library 

Present: Paula Kaufman, Chair, Rod Allen, Kevin Butterfield (for Janis Johnston), Tina Chrzastowski, Bart Clark, Peggy Glatthaar, Barb Henigman, Lisa Janicke Hinchliffe, Lyn Jones, Cindy Kelly, Tom Kilton, Betsy Kruger, Bill Maher, Diane Schmidt, Karen Schmidt, Sue Searing (for Nancy O’Brien), Karen Wei, Joyce Wright

  1. Budget Update - Kaufman

    Not much will happen until the Governor releases his budget on April 9.  In the meantime EC and the Budget Group have been working on budget cut scenarios. Cindy Kelly is generating a current list of vacancies. 

    Paula met with Kim Rotzoll and Linda Smith to explore possibilities for combined reductions; not much resulted. Paula will also be meeting with Pat Askew and others to discuss closing the Browsing Room. 

    We probably won’t know the budget till the end of June.  After the Governor gives his budget message, the legislature has until May 31 to pass the budget.  There is also a bill right now that calls for line-item oversight by legislatures.  If that passes we’re not sure what changes might take place in the process.  If the line-item oversight bill doesn’t pass, the way things have gone in the past is that once money is allocated to the University Administration it usually takes them at least a week to allocate a lump sum to the campus.  Then it takes a week to ten days for the campus to allocate that money. The prospect of tuition increases is unknown at present.  There are so many unknowns that it is premature to make any concrete plans at this time.

    Currently the University is planning two layoff dates.  The first deadline is April 18 to submit names for a June 30 layoff.  We won’t be submitting any names then.  The second deadline date is June 20 for an August 20 layoff.  Paula has an April 16 Academic Deans meeting and may know something more about the budget at that time.

    Grainger will continue to be funded during the 1:00-3:00am time period by the Provost’s office.

    The Chancellor is committed to providing raises for all faculty except for Deans through upper administration.

    Examples of revenue we currently generate: IRIS, printing software that has been developed by Systems, the Book Sale, IRRC, public printing and Development.

  2. Food and Drink Policy – B. Clark

    Approved.

  3. Volunteer Policy - Kaufman

    After some discussion the committee approved, with changes, the policy with one abstention.

  4. Email Practices - Sandore

    Beth was unable to attend the meeting.  There was discussion about the signature line on emails.  Beth will be asked to send an email with other issues.

  5. Updates and Announcements

    Lyn Jones – The ribbon cutting for the Newspaper Library is April 30 from 4:00-5:00pm.  The speaker will be Tom Kacich from the News Gazette who will talk about doing his research for his book in the Newspaper Library.

    Also, please send interesting information and facts about the Library to Lyn to include in the Libraries top ten list.  The information will be used by University administrators in their public appearances.  Vice Chancellor Schomberg is especially interested in stories about how our staff and collection connect with the community.

    The IBM event in the Rare Book Library went very well. An article about the gift and the Digital Emblematica Project will appear in the News Gazette on April 13.

    Karen Schmidt – The Rights & Permission Document is still in Legal Counsel.

    Paula Kaufman – The Oak Street project is projected to be completed summer 2004.

    Cindy Kelly – The audits are complete: 42 audits were requested and 31 positions were reclassified.