Library Committee Handbook

Administrative Council


Administrative Council Minutes

October 7, 2002
1:30-3:00 pm

Present:  Paula Kaufman, Chair, Bob Burger, Kevin Butterfield (for Janis Johnston), Marianna Choldin, Bart Clark, Tina Chrzastowski, Susan Edwards, Lisa Janicke Hinchliffe, Lisa German (for Barb Henigman), Lyn Jones, Cindy Kelly, Tom Kilton, Betsy Kruger, Bill Maher, Nancy O’B rien, Beth Sandore, Diane Schmidt, Karen Schmidt, Jane Somera, Karen Wei, John Weible, Joyce Wright; Visitors – Chris Hammerstrand, Peggy Steele 

1.    Voyager Update-Hammerstrand (ILCSO)

Although it is typical for a system this size to have a fairly lengthy shakeout period, ILCSO realizes that system performance has not reached an acceptable level for library users or staff and that this is taking longer than had been anticipated.  A generic system patch will be installed on Wednesday, October 9, which should help to improve performance. 

In addition, Endeavor is developing a fix for a specific problem being experienced by ILCSO.  Whenever items belonging to other ILCSO institutions are charged or discharged the system does not terminate the session when the transaction is complete and the number of open sessions accumulates and eventually drains system resources and causes slowdowns.  This fix will be applied on top of the generic patch.  Endeavor and ILCSO hope that the fix will result in a significant improvement in performance.       

ILCSO will not complete payment for the new system until performance is at an acceptable level. 

Things will improve, but it will be a gradual process. 

2.    International Strategy Task Force - Choldin

       The AC asked for clarification of some parts of the report.  The Task Force will re-word some of the statements and bring it back. 

3.    Access Task Force Follow-up – Burger, Sandore

The AULs proposed a structure for carrying out the recommendations of the Access Task Force.  They would like to set up working groups to make recommendations about each of the goals of the Report of the Access Task Force.  They are asking for nominations of faculty to serve on the working groups from the Division Coordinators by October 21, so working groups can be formed. 

4.    E-Mail Policy - Burger

       The policy was approved. 

5.    Training – Kaufman, Burger

       The plan was discussed and approved by the Executive Committee.  Beth Woodard will be part of the Office of Services for this part of her job.  The AC Committee approved the plan. 

6.    Announcements and Updates

       Burger – the exam hours policy was accepted by the divisions.

       Kelly – HRD is checking to see if they can accommodate us for the Change in Workplace Seminars.  They probably won’t be able to offer one before spring.  Employees should be encouraged to attend any current sessions that are not full. 

       Kruger – In regards to renewal limits, Betsy will reiterate the policy to the Divisions for feedback. 

       Kelly – The flextime schedule has gone into affect.