Excerpt from minutes of the Library Faculty Meeting
University of Illinois Library
July 20, 2011
3rd Floor Levis Faculty Center
Complete minutes of the Library Faculty Meeting July 20, 2011
Adoption of the Agenda – David Ward
No quorum. So no formal adoption.
Executive Committee Discussion Items - David Ward (20 min)
Divisional Structure Discussion: Paula Carns and David Ward
EC is formulating a process for examining the existing divisional structure and making recommendations for potential improvements. The main goal of the process is to investigate how recent retirements, planned hires, and other factors have impacted divisional membership, and find ways to best align current and future faculty to balance divisional memberships, reduce committee commitments where they are over-burdensome, and enhance support for the tenure process.
EC is proposing a small task force that will work with the divisions, AC, EC, and the AULs to conduct a review this Fall, and bring recommendations to the Library faculty.
Here is a link to the draft charge for the task force.
(Comments provided by Al Kagan, Sue Searing, Kirstin Dougan, Marek Sroka, Chatham Ewing, Scott Walter, Cindy Ingold)
1. Who should be on the task force?
- People from non-department libraries.
- People from libraries outside the Main Library.
- Representatives from current Divisions but not necessarily Division Chairs.
2. What is a reasonable timeline for the review process?
Paula Kaufman would like to see a report by December.
3. What are additional important issues for the group to consider in its review?
- It will be important to look at what other libraries are doing.
- Shared Governance needs to be in our minds as we move forward with the exercise of reviewing the Division structure of the Library.
- The Division structure seems to be mostly advisory where issues are sometimes taken up and forwarded to another body within the Library.
- Questions about the process were brought up such as the timeframe for action after the December report and ultimately who would have the final say on what changes we might implement. The timeframe and even the final say are dependent upon the task force recommendations. For instance, some recommendations may require a change in bylaws thereby requiring a faculty vote.
- The role of the Divisions has not always been clear. Prior to current communications technologies, the Division played a greater role in disseminating information among librarians.
- Divisions are supposed to provide a framework for reviews for the tenure process.
- There is an implicit understanding that we are going to have a shared governance structure.
- Divisions are not particularly designed to be administrative structures although we have often used them as such. This is likely because they came out of a formal departmental structure that was intended to be separate administrative units.
- Many librarians have expressed the sentiment that a Division provides a much valued sense of community.