Technical Services Units:
Information describing unique aspects of a specific copy will now be added to the catalog in the
holdings record (MFHD) rather than in the bibliographic record, following discussion at the
Cataloger's Working Group meetings. Information that describes all copies will remain in a
bibliographic general note in field 500.
Examples of when such notes would be warranted include: information about the piece being a
specified number of a limited edition; an autographed copy; or slight variations in printings, such
as an offprint of a larger work, or missing pages.
Some departmental libraries use additional fields to describe features important to their
collections. This includes Rare Book cataloging, which uses MFHD 561 (Former ownership history) and
563 (Binding notes). Also, Media cataloging is adding a "Terms of Use" 845 field in the Holdings
records for their video collection. These types of notes are outside the scope of more general
cataloging , so have not been included in the following examples.
Examples of MFHD note field 562, with corresponding OPAC display:
General bibliographic note: 500 _ _ ‡a Limited edition of 300 copies.
MFHD note: 562 _ _ ‡a Number 37 of 300 numbered copies.
Institution:
University of Illinois at Urbana-Champaign Library
Location:
Main Stacks
Copy:
1
Copy Specific Note:
Number 37 of 300 numbered copies.
MFHD note: 562 _ _ ‡a Autographed by the author, dedicated to...
Institution:
University of Illinois at Urbana-Champaign Library
Location:
Main Stacks
Copy:
2
Copy Specific Note:
Autographed by the author, dedicated to...
MFHD note: 562 _ _‡a Missing pages 33-36.
Institution: University of Illinois at Urbana-Champaign Library
Location:
Main Stacks
Copy:
3
Copy Specific Note:
Missing pages 33-36.
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Last modified by: Helen Zhou on 9/3/08