Technical Services Units:
NOTE: It is important that the radio button, Bypass Authority Control Validation under the Validation tab in Session Defaults and Preferences is NOT checked.
An active bibliographic record needs to be displayed
All headings in the record will be automatically matched against authority records in Voyager. You cannot select just one to be retrieved.
All headings that have authority records in Voyager will be retrieved and displayed in a Select one or more authority records box.
Select Record from the Drop-down menu. Select Retrieve by record id. Select Bibliographic. A Retrieve a Record box displays. Key in "190" and click on the Retrieve button.
Click on the Save to DB icon. An Authority Validation box displays with many columns, buttons, and arrows.
Heading Column: Lists the type of heading
Tag(s) Column: Lists the tab number from the bib record
Validation column: Displays "Nonexistent Heading" if there is no authority record in Voyager or "Partial Heading Validation" if there is an authority record but the 1XX or 7XX in the bibliographic record does not match exactly (including dates.)
Bib Heading Column: Lists the entry in the 1XX field on the bibliographic record.
Near Heading Column: Displays nothing if "Nonexistant Heading" displays in the Validation column or displays the 1XX on the authority record, but leaves out any part that could not be matched against the 1XX or 7XX on the bibliographic record.
Create auth: Allows an authority record to be created from the information in the 1XX and 245 fields.
Retrieve auth: When highlighted and clicked on, allows the authority record to display. It will be highlighted only if there is an "Near Heading" that is an exact match to the heading in the bib record.
Copy: This will copy the heading in the "Bib Heading" column.
Search: Will open a Browse Heading List box.
Browse means that the list contains all the headings before and after the first heading on the screen (the one you were validating). The list differs significantly from the list that displays in the Headings List.
Use an active bibliographic record.
Name headings, corporate headings, series, and subjects can be validated with this function.
Subject headings with divisions that have authority records such as "Education--United States" will be validated. Subject headings that include subdivisions, such as "Periodicals" or "Catalogs" that are added to qualify the subject will not validate. Instead, a Browse Headings list will display.
You can validate only one heading at a time. If you highlight more than one, the validation is done only for the last one highlighted.
Select Record from the Drop-down menu. Select Retrieve by record id. Select Bibliographic. The Retrieve a Record box displays.
Key in a bibliographic record ID number. Click Retrieve. The record displays.
Highlight an authority control field (1xx, 4xx, 6xx, 7xx, etc.)
Open the Record menu and click on Validate heading.
If the heading is valid, a dialogue box displays. Click OK to close the box.
If the heading is not valid, the Browse Headings List displays. This list indicates that the heading could not be validated. The Browse Headings List can be used to check for a valid heading in the same way it was used in other searching results.