Area Studies Division Bylaws - April 25, 2013
BYLAWS - AREA STUDIES DIVISION
UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN
ARTICLE I. NAME
These are Bylaws of the Faculty of the Area Studies Division of the Library of the University of Illinois at Urbana-Champaign.
ARTICLE II. PURPOSE AND SUPERSEDING AUTHORITY
These Bylaws are a supplement to and mandated by the Bylaws of the Library of the University of Illinois at Urbana-Champaign and are intended to provide a framework for the effective conduct of Area Studies Division activities. In case of conflict the Library Bylaws and the University of Illinois Statutes will prevail.
ARTICLE III. MEMBERSHIP
SECTION 1. DESCRIPTION
The Area Studies faculty shall consist of Library faculty members representing the following collections and services – African Studies; Chinese Studies; European Union Studies; Global Studies, Korean Studies, Japanese Studies, Latin American and Caribbean Studies, Middle Eastern and North African Studies; Slavic, East European and Eurasian Studies; South Asian Studies and others with appointments to the International and Area Studies Library and other Library faculty members approved by Area Studies faculty as members of the Division. Each Area Studies tenure track or tenured faculty member shall be eligible for membership on divisional committees and shall have one vote. Emeritus Faculty, Visiting Faculty and Academic Professionals, and the elected representative of the Library Staff Steering Committee are included in the Division but shall not have voting rights.
SECTION 2. MEETINGS
- Frequency: There shall be regular meetings of the divisional faculty each year.
- Chair: Divisional meetings shall be chaired by the appointed Divisional Coordinator or the Coordinator’s designate.
- Minutes: Minutes of each Division meeting will be recorded to document deliberations and policy actions of the Division. Copies of these minutes shall be distributed to all members of the Division in a timely manner and posted to the Division website upon approval of the Division’s voting members.
- Executive Session: The Division Coordinator, under guidance of other members, will make the judgment regarding when it is appropriate to go into Executive Session.
- Research Presentations: During at least one meeting of each semester untenured members of the Division will be invited to provide an informal presentation of their research in order to share the progress of their scholarship.
- There shall be at least one meeting called each semester for consideration for divisional governance and policy.
SECTION 3. QUORUM
A quorum shall consist of fifty percent of the eligible faculty.
SECTION 4. EXECUTIVE SESSIONS
- The voting members of the division shall act as the Advisory Committee for the Division and meet in Executive Session for the purpose of nominating and evaluating the Division Coordinator and nominating members for Divisional representation on relevant committees.
- A sub-committee consisting of tenured faculty members shall meet when required for the consideration of promotion and tenure cases.
ARTICLE IV. DIVISION RESPONSIBILITIES
SECTION 1. RESPONSIBILITIES
The Division shall:
- Provide mentorship for division faculty towards development of research and librarianship to support tenure and promotion;
- Provide for the orderly voicing of suggestions and establish policies for the good of the division;
- Establish procedures and committees that will encourage faculty participation in formulating policy;
- Conduct an evaluation of the divisional coordinator at least once every three years.
- Advise on the appointment of divisional committees.
- Voice opinions on University Library policies.
ARTICLE V. AMENDMENTS TO BYLAWS
Amendments to the Bylaws are made by ballot after due notice and discussion, as provided in this Article. A proposition to amend the Bylaws must be submitted to the faculty in writing at least ten days before a regular or special meeting called for discussion of the proposed amendment(s). Amendments to the Bylaws are adopted by a two-thirds majority of those voting at a properly called meeting or by mail ballots.
(links lead to historical versions of bylaws)
Revised October 5, 2000
Revised January 20, 2011
Revised March 14, 2013
Revised April 25, 2013