Records and Information Management
University of Illinois Archives

The University of Illinois Archives is authorized by Article VI, Section 4 of the General Rules Concerning University Organization and Procedure to acquire official records, publications, and personal papers of the administrative and academic staff and records of faculty and student organizations. As part of this mandate, the Archives assists offices in developing records management plans and Records Disposal Authorization forms. To comply with University of Illinois policy and state law, all UIUC campus and central university offices are required to secure the approval of the University Archivist before destroying or discarding records used in the transaction of university business.

Consistent with the General Rules Concerning University Organization and Procedure (Article VI, Section 4b); the Campus Administrative Manual (Section III–6); and the Manual for Business and Finance (Section 1.4) the University Archives has issued a Records Scheduling Handbook to assist offices. It is intended to ensure the preservation and continued accessibility of important evidence of university activities and to facilitate compliance with the provision of the Illinois State Records Act (5 ILCS 160/1) and Rules of the State Records Commission.

Offices may find the following resources helpful in records planning. Contact the University Archives or call 333-0798 for assistance.

• Records Scheduling Handbook
• Sample Records Disposal Authorization
• Sample Records Disposal Certificate
• Download a Records Disposal Certificate. The certificate may be used only in conjunction with an approved Records Disposal Authorization.
• Electronic Records Issues (Powerpoint)
• Planning Considerations for Digital Imaging Projects

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Comments to: illiarch@illinois.edu