Please use the following as a guide to submissions to accounting:

Departmental purchase orders, requisitions
Continuous purchase orders
Invoice vouchers
Stores service vouchers
P-card reconciliations
Cash sales
Reports of gifts received
Reports of money received
Petty cash reimbursements
Federal express
Car requests

Departmental purchase orders, requisitions
Furnish:

• Fein number
• Company name
• Address
• Phone number
• Fax number (if they will accept faxed dpos)
• Complete description / part numbers of what you are requesting
• Account number you would like charged

Continuous purchase orders

Yearly update of estimated amounts required

Invoice vouchers

($250.00 limit)

Furnish:

• Fein/social security number
• Company/person name
• Address
• Phone number
• Description
• For reimbursement, attach original receipt or processed check
• For meal reimbursement, list people attending and dollar amount of alcohol

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Stores service vouchers

Furnish:

• Department to be credited name, address, and mail code
• Complete description of what needs to be ordered
• Account number you would like charged

P-card reconciliations

Furnish:

• Log number
• Receipt, packing slip, or description of transaction
• Account number you would like charged

Cash sales

Furnish checks or cash, what it is for, and the account number in which you want it deposited

Report of gifts received

Furnish check or cash, what it is for, and the account number in which you want it deposited

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Report of money received

Furnish check or cash, what it is for, and the account number you want it deposited in.  If it is a repay on a trip, please include the ato number

Petty cash reimbursements

($5.00 - $7.00 maximum)

Original receipt

Name and explanation written on the back

Federal express

Fill in forms completely

On line #2 – write the ufas account number that is to be charged (no department names or word descriptions, just the account number.

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Car requests

Furnish

• The name of the driver(s)
• A copy of the driver’s current license
• When the car will be picked up and when it will be returned
• Where the car is going and why
• The account number to charge

Any car cancellation must be made at least 24 hours in advance of the pick up time.  Late cancellations will be billed up to $50.00.

		University of Illinois at Urbana-Champaign Library Gateway Homepage Library Administration Comments to: Library Administration Wednesday, 14-Apr-2004 16:15:27 CDT