Staff Time Sheet Guidelines
Work hours within the two-week period must be accounted for.
Please total all columns. Time
sheets must be filled out daily. They
are subject to audit at any time.
Overtime must be highlighted.
If time without pay is taken, it must be noted and circled under the
appropriate benefit-sick or vacation. (An employee will still earn service time
if the time without pay is sick leave.)
If sick leave benefits are exhausted and vacation benefits can be used, a
note must be attached to the time sheet.
If funeral leave is used, the relation of the deceased must be noted.
Paid leave up to three working days will be granted to an eligible
employee upon the death of a member of the employee’s immediate family. One
day paid leave for other relatives. Please
refer to your contract for the definition of immediate family and other
Department number/location code (800*/00**) must be recorded on the time
sheet. If you are unsure of these
Time sheets must be signed in ink by the supervisor and employee.
The supervisor’s signature is approval that the hours on the time sheet
were actually worked. If the
supervisor can not verify the hours were worked, there should be a back up to
verify the employee’s time.
Original time sheets must be turned in to the Business Office by 5:00 PM
Friday, and no later than 10:00 am Monday, unless notified due to holidays.
Please do not take this lightly. Failure
to meet this deadline could result in a late paycheck.
Please place the time sheets in the time sheet box by the door.
Time sheets can get lost if placed on someone’s desk.
Also, do not mail time sheets on Friday.
We will not receive them until after our deadline, which will result in a
late paycheck. If you are going to
mail the time sheets, mail them Wednesday afternoon or Thursday morning.
New staff employees first paycheck could be delayed about three to four
If an employee resigns, he/she must notify the Library Personnel Office.
Staff must work on their resignation day, if not, the resignation date
will be backdated to the last day of work.
Make-up time must be approved by the supervisor and should not be
recorded on the time sheets. Procedures
for recording make-up time must be handled internally within each department.
Employees making any changes to their name, address, phone number, W-4,
direct deposit must do so through Nessie, http://nessie.uihr.uillinois.edu
Requests to take the floating holiday should be made in advance, based on
unit procedures and taken between July 1, 1999 and June 30, 2000.
Do not record it on the Holiday line on the time sheet.
Please write “floating holiday” in a blank line and follow it across
to the day you use it.