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Purchasing Rules for Vendors

UNIVERSITY OF ILLINOIS LIBRARY -- PURCHASE ORDER TERMS AND CONDITIONS

THIS TRANSACTION IS SUBJECT TO the Procurement Rules of the Chief Procurement Officer for Public Institutions of Higher Education which can be found at the following website: http://www.procure.stateuniv.state.il.us/rules2.htm .

SHIPPING:

American Agents: American shipments, unless otherwise specified in the order issued, are to be sent by the least expensive and safest method, adding transportation cost to the invoice. For items of lightweight, this will ordinarily mean parcel post (insured).

Foreign Agents: Do not send via ocean freight or air freight unless absolutely necessary. Shipments should be made via surface mail. If shipments must be sent by ocean freight or air freight, they must be cleared through U.S. Customs and should name the University of Illinois Library as the consignee. Our current customs broker is:

BDP International, 1796 Sherwin Drive, Des Plaines, IL
Phone: (847)795-2626, Fax: (847)795-2660

EXHIBIT A:  CERTIFICATIONS

 

TAXES:  The University is exempt (unless otherwise stated) from payment of state and local Retailers' Occupation Tax, state and local Service Occupation Tax, state Use Tax, and state Service Use Tax, as required by Illinois law. The University's tax exemption identification number issued by the Illinois Department of Revenue is E9989-9779-05. Certificates of exemption will be provided upon written request.

 

AUDITS:  30 Illinois Compiled Statutes (ILCS) 500/20-65 requires the contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this order or the date of final payment under the order, all books and records relating to the performance of the order and necessary to support amounts charged to the University under the order. The order and all books and records related to the order shall be available for review and audit by the University and the Illinois Auditor General. If this order is funded from contract/grant funds provided by the U.S. Government, the order, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. Failure to maintain the required books and records shall establish a presumption in favor of the University for the recovery of any funds paid by the University under this order for which adequate books and records are not available.

 

NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 ILCS 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act, and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60).  The Contractor agrees to incorporate this clause into all subcontracts under this order.

 

CERTIFICATIONS:  By acceptance of this order, the contractor certifies that it, or any affiliate: has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 ILCS 5/33E or a similar law of another state; is not participating or shall not participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (this certification applies only to purchase orders which exceed $10,000); is not barred under 30 ILCS 500/50-5(a) from contracting as a result of a conviction for or admission of  bribery or attempted bribery of an officer or employee of the State of Illinois or any other state; is not barred pursuant to 30 ILCS 500/50-10 from conducting business with the State of Illinois as a result of being convicted of a felony.  The contractor further certifies in accordance with 30 ILCS 500/50-10.5 that no officer, director, partner or other managerial agent of the contracting business has been convicted of a felony under the Sarbanes-Oxley Act of 2002 or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953 for a period of five years prior to the date of the bid or contract.  The contractor certifies that, if the contractor or any affiliate is an individual, he/she is not in default for a period of six months or more and in the amount of $600 or more on the repayment of any educational loan guaranteed by the State Scholarship Commission or made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5ILCS 385/3).  The contractor certifies that it, or any affiliate, is not barred from being awarded a contract under 30 ILCS 500. Section 50-11 prohibits a person from entering into a contract with a State agency if it knows or should know that it, or any affiliate, is delinquent in the payment of any debt to the State as defined by the Debt Collection Board.  Section 50-12 prohibits a person from entering into a contract with a State agency if it, or any affiliate, has failed to collect and remit Illinois Use Tax on all sales of tangible personal property into the State of Illinois in accordance with the provisions of the Illinois Use Tax Act. The contractor further acknowledges that the University may declare the contract void if the contractor, or any affiliate, is determined to be delinquent in the payment of any debt to the State during the term of the contract. The contractor certifies in accordance with 30 ILCS 583/10 that no foreign made equipment, materials, or supplies furnished to the State under the contract have been produced in whole or in part by forced labor, convict labor, or indentured labor under penal sanction.  The contractor certifies in accordance with 30 ILCS 500/50-14 that it has not been found by a court or the Pollution Control Board to have committed a willful or knowing violation of the Civil Penalties of the Environmental Protection Act for a period of five years prior to the date of the bid or contract.  The contractor certifies in accordance with Public Act 94-0264 that no that no foreign-made equipment, materials, or supplies furnished to the State under the contract have been produced in whole or in part by the labor of any child under the age of 12.  The contractor acknowledges that the University shall declare the contract void if any of the above certifications are false.

 

THE ILLINOIS DRUG FREE WORKPLACE ACT (30 ILCS 580) requires, in part, that contractors with 25 or more employees take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance programs, of prohibited activities and of sanctions that will be imposed for violation; and that individuals with contracts not engage in the manufacture, distribution, dispensation, possession or use of a controlled substance in the performance of the order.  These requirements apply to orders of $5,000.00 or more.  By acceptance of this order, the contractor certifies that it is in compliance with the Act.

PRICES for commodities and/or services furnished on this order shall not exceed those charged to your most favored customer for like commodities and/or services under similar circumstances.

 

IN ACCORDANCE WITH THE STATE PROMPT PAYMENT ACT (30 ILCS 540), the University shall deny or approve a bill for payment within 30 days after physical receipt of the bill.  A payment is late if the date of payment is not within 60 days after the date of approval of the contractor's bill.  Interest is calculated at the rate of 1% per month, or a daily interest factor of .00033.  The University will not pay interest amounting to $5 or less.

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THIS CONTRACT IS SUBJECT TO termination and cancellation in any year for which the General Assembly fails to make an appropriation to make payments under the terms of the contract.

 

Disclosure of Business in Iran

 You must respond to the following request for information. Failure to respond will disqualify your firm from consideration in providing services under this contract.

Within the 24 months before submission of the bid, offer, or proposal the bidder, offeror, or proposing entity, or any of its corporate parents or subsidiaries, has had business operations that involved contracts with or provision of supplies or services to

(a) The Government of Iran;

(b) Companies in which the Government of Iran has any direct or indirect equity share;

(c) Consortiums or projects commissioned by the Government of Iran; or

(d) Companies involved in consortiums or projects commissioned by the Government of Iran;

AND

(1) more than 10% of the company's revenues produced in, or assets located in, Iran involve oil-related activities or mineral-extraction activities; less than 75% of the company's revenues produced in, or assets located in, Iran involve contracts with or provision of oil-related or mineral-extraction products or services to the Government of Iran or a project or consortium created exclusively by that government; and the company has failed to take substantial action;

OR

(2) the company has, on or after August 5, 1996, made an investment of $20 million or more, or any combination of investments of at least $10 million each that in the aggregate equals or exceeds $20 million in any 12-month period, that directly or significantly contributes to the enhancement of Iran's ability to develop petroleum resources of Iran.

_____  NO, the above information does NOT apply to our firm.

 

_____  YES, the above information DOES apply to our firm. We understand that the University                

             Is required to notify the State Comptroller of this disclosure.

 

Certification for Contracts and Purchase Orders

 

State Board of Elections Registration (P.A. 95-971)) .   By acceptance of this award, the contractor certifies that either (1) it is not required to register as a business entity with the State Board of Elections pursuant to Section 20-160 of the Procurement Code (30 ILCS 500/20-160); or (2) (a) it has registered as a business entity with the State Board of Elections, (b) it has submitted a copy of the Certificate of Registration to the Chief Procurement Officer for Higher Education as specified at the Illinois Public Higher Education Procurement Bulletin website (http://www.procure.stateuniv.state.il.us), and (c) it acknowledges a continuing duty to update the registration.  Any contracts entered into with contractor by the University are voidable under the Procurement Code if contractor fails to comply with the requirements of Section 20-160.