Approval plans and blanket orders are methods of acquiring library materials whereby a vendor
selects material for a library based upon profiles established by the Library. The vendor ships
materials to the Library weekly and that approval material may be autoship books as noted in a
profile or may be orders generated by a selector after reviewing online slips. Autoship books are
eligible for return and are placed on review. Slip orders are eligible for shelf ready treatment
and therefore are not returnable. Autoships are placed on the shelves every week and stay for two
weeks and are then cataloged.
Selectors are responsible for reviewing the profiles and work through the Acquisitions Librarian on adjustments. The vendor for the main domestic approval plan is YBP. They offer an interface for review and selection called GOBI (link) http:// www.gobi3.com/Pages/Login.aspx.
The UIUC Library has four domestic approval profiles:
The Undergraduate and the SSH profile both have awards programs associated with them; those are autoship books and come directly.
A fifth profile is also being established with YBP Lindsey Croft for the UK Trade and University Presses.
Each plan has a publisher list associated with it that includes the major trade and all the university press publishers.
Each profile may reviewed on the vendor platform GOBI (Offer link http://www.gobi3.com/Pages/Login.aspx) under the Library tab (then pick approval profiles to view ). They are also available on the G drive under:
G:\Collections Info\Approval Plan -YBP\YBP profiles and publisher lists
To obtain a GOBI login or to get a template set up, please contact Joyce Catchings or Lynn Wiley.
The approval plan is funded centrally but suballocated across all the approval funds. These allocations are based on past selections and may be changed depending on use and publishing output. Funds unspent by April may be reallocated to areas that need that extra allocation. Fund suballocation annual amounts as well as fund balances (run weekly) may be found at: G:\Collections Info\Approval plan info
A list of other approval plans, notably the European blanket order plans, is under profiles . We also have other plans for select subject areas such as the LABO plans with many vendors to cover Latin American materials and a few for African titles as well as several for Slavic. Plans are available for different formats such as scores, CDs, graphic novels and DVD series.
Approval Plan Statistics:
Approval Plan Statistics for the past few years are available by fund:
After FY2009, please see the full reports on Approval activity in the shared folder under: G:\Collections Info\Approval plan info\previous year info\FY 2008-2012 activity